2009 Exhibitor Setup Information

Click clinic name to see setup details.

Atlanta, GA Extreme...Feb 27-Mar 1 2009
Baltimore, MD...Feb 6-8 2009
Charlotte, NC...Feb 19-21 2009
Chicago, IL Glazier...Mar 6-8 2009
Cincinnati, OH...Feb 19-21 2009
Costa Mesa, CA...Mar 6-8 2009
Denver, CO...Feb 13-15 2009
Grand Rapids, MI...Feb 19-21 2009
Harrisburg, PA SVS...Mar 12-14 2009
Indianapolis, IN...Feb 26-28 2009
Las Vegas, NV...Feb 5-7 2009
Nashville, TN...Feb 13-15 2009
Pittsburgh, PA...Feb 20-22 2009
Santa Clara, CA...Feb 27-Mar 1 2009
St. Louis, MO...Feb 27-Mar 1 2009
Tulsa, OK...Feb 5-7 2009
  Atlanta, GA Galleria...Feb 6-8 2009
Boston, MA...Feb 12-14 2009
Cherry Hill, NJ MEGA...Feb 19-21 2009
Chicago, IL MEGA...Feb 5-7 2009
Cleveland, OH...Mar 5-7 2009
Dallas, TX...Feb 20-22 2009
Destin, FL...Feb 13-15, 2009
Green Bay, WI...Feb 27-Mar 1 2009
Houston, TX...Feb 26-28 2009
Kansas City, MO...Feb 12-14 2009
Minneapolis, MN...Feb 20-22 2009
Phoenix, AZ...Apr 3-5 2009
Providence, RI...Mar 12-14 2009
Seattle, WA...Feb 20-22 2009
Toledo, OH...Feb 12-14 2009

 

Atlanta Extreme 2009

February 27-March 1, 2009

Hotel Info:

Sheraton Gateway Hotel Atlanta Airport
Sheraton Gateway Hotel Atlanta Airport
1900 Sullivan Road
Atlanta, GA 30337
Reservations: 888-627-7046 or 770-997-1100
Room rates: $99 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallways and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Feb 27: 5am-8am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am -5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Lisa Todd,
  • (770)994-2418,
  • lisa.todd@sheraton.com

Special notes:

Trucks delivering pallets must have a lift gate. Pallet jack is available at $75.00 per pallet, includes shipping and handling.

2008 Attendance = 645 coaches

Atlanta Galleria 2009

February 6-8, 2009

Hotel Info:

Atlanta Renaissance Waverly
Atlanta Renaissance Waverly
2450 Galleria Parkway
Atlanta, GA 30339
Reservations: 888-391-8724 or 770-953-4500
Room rates: $125 single, $135 double/triple/quad
Hotel link: Click here

Booth Info:

Booth space will be a combination of 6' x 8' booths and some table tops in the Garden Court. One 6' table will be provided with each booth purchased.

Exhibitor Set-up:

  • Thursday, Feb 5: 9pm-10:30pm
  • Friday, Feb 6: 7am-8:00am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-4pm (*MUST exit by 4pm), No Sunday Exhibits

Contact info:

  • Hotel: Rachel Gray,
  • (770)303-3284,
  • rachel.gray@renaissancehotels.com,
  • Decorator: Catherine Barrett,
  • (770)242-5955

Special notes:

Please ship all materials to Renaissance Waverly Hotel, c/o Rachel Gray, 2450 Galleria Parkway, Atlanta, Georgia 30339, Frank Glazier Event, Hold For: (Vendor Name).

2008 Attendance = 1346 coaches

Baltimore 2009

February 6-8, 2009

Hotel Info:

Sheraton Inner Harbor
Sheraton Inner Harbor
300 South Charles Street
Baltimore, MD 21201
Reservations: 800-325-3535 or 410-962-8300
Room rates: $131 single/double--Parking with in/out privileges included!
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 5: 5pm-10pm
  • Friday, Feb 6: 7am-8:00am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Bill Shinnick,
  • (410)347-1859,
  • bill.shinnick@sheraton.com

2008 Attendance = 1500 coaches

Boston 2009

February 12-14, 2009

Hotel Info:

Sheraton Ferncroft
Sheraton Ferncroft
50 Ferncroft Road
Danvers, MA 01923
Reservations: 978-777-2500
Room rates: $109 Single/Double/Triple/Quad

Booth Info:

Tables will be located in the hallways and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 12: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Jennifer DellaMonica,
  • (978)750-7981,
  • jdellamonica@sheratonferncroft.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 1250 coaches

Charlotte 2009

February 19-21, 2009

Hotel Info:

Sheraton Charlotte Airport
Sheraton Charlotte Airport
3315 Scott Futrell Drive (at Interstate 85 and Billy Graham Parkway)
Charlotte, NC 28208
Reservations: 800-325-3535 or 704-392-1200
Room rates: $92 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 19: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Bonnie Oliver,
  • (704)392-1200 x146,
  • Bonnie.Oliver@sheratoncharlotte.com

Special notes:

NEW HOTEL DELIVERY RECEIVING GUIDELINES: The hotel does not provide a forklift or pallet jack for crate/pallet deliveries. Delivery service must provide trucks with lift gates and breakdown crates/pallets for inside delivery. Hotel reserves the right to refuse delivery of any shipments not in compliance. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 565 coaches

Cherry Hill MEGA 2009

February 19-21, 2009

Hotel Info:

Crowne Plaza Philadelphia/Cherry Hill
Crowne Plaza Philadelphia/Cherry Hill
2349 W. Marlton Pike
Cherry Hill, NJ 08002
Reservations: 800-227-6963
Room rates: $125 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 19: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: William King,
  • (856)382-6187,
  • willking@cherryhillcrowne.com

Special notes:

Group rate will not be available for reservations made after February 5, 2009. TAX EXEMPTION is granted only when guest rooms are paid on a master bill and a NJ ST-5 Form has been submitted to the hotel prior to arrival date.

2008 Attendance = 1354 coaches

Chicago Glazier 2009

March 6-8, 2009

Hotel Info:

Hilton Chicago/Indian Lakes Resort
Hilton Chicago/Indian Lakes Resort
250 West Schick Road
Bloomingdale, IL 60108
Reservations: 800-334-3417 or 630-529-0200
Room rates: $114 single/double/triple/quad

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Mar 5: 5pm-10pm
  • Friday, Mar 6: 7am-8am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Erin Hunt,
  • (630)671-5028,
  • Erin.hunt@hilton.com

Special notes:

Look for the Chicago Pre-event FORM in your confirmation email. The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 1463 coaches

Chicago MEGA 2009

February 5-7, 2009

Hotel Info:

Hilton Chicago/Indian Lakes Resort
Hilton Chicago/Indian Lakes Resort
250 West Schick Road
Bloomingdale, IL 60108
Reservations: 800-334-3417 or 630-529-0200
Room rates: $114 single/double/triple/quad

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 5: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Erin Hunt,
  • (630)671-5028,
  • Erin.hunt@hilton.com

Special notes:

Look for the Chicago Pre-event FORM in your confirmation email. The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 1314 coaches

Cincinnati 2009

February 19-21, 2009

Hotel Info:

Sheraton Cincinnati North
Sheraton Cincinnati North
11320 Chester Road
Cincinnati, OH 45246
Reservations: 888-627-7176 or 513-771-2080
Room rates: $88 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 19: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Terrie Simons,
  • (513)552-6212,
  • tsimons@sheratoncincinnati.com

Special notes:

The hotel does not have a forklift. Please make alternate arrangements when shipping heavy equipment. Please contact Rebecca Vetter to make arrangements to ship heavy equipment.

2008 Attendance = 1050 coaches

Cleveland 2009

March 5-7, 2009

Hotel Info:

Bertram Inn & Conference Center
Bertram Inn & Conference Center
600 North Aurora Road
Aurora, OH 44202
Reservations: 330-995-0200
Room rates: $104 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Mar 5: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Drew Wilsford,
  • (330)995-7625,
  • dwilsford@thebertraminn.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Shipments should be labeled with the Group/Event Name and the Recipients Name so it can be delivered to the appropriate person upon arrival.

2008 Attendance = 504 coaches

Costa Mesa 2009

March 6-8, 2009

Hotel Info:

Hilton Orange County/Costa Mesa
Hilton Orange County/Costa Mesa
3050 Bristol Street
Costa Mesa, CA 92626
Reservations: 800-445-8667 or 714-540-7000
Room rates: $119 single/double/triple/quad
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Mar 6: 3pm-6pm

Exhibit Hours:

  • Friday 6pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Steven Rubalcava,
  • (714) 438-4920,
  • Steven.Rubalcava@Hilton.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. The hotel charges fees for receipt and delivery of boxes and pallets. Boxes are $5.00 and pallets are $50.00. If you are bringing display materials in your vehicle, the closest entrance to our meeting rooms is the B2 Level in the parking lot next to the Pacific Ballroom. Each piece received must be labeled with: Frank Glazier/MEGA Clinic, Recipients Name and Event Managers Name (Attn: Steven Rubalcava) 3050 Bristol Street, Costa Mesa, CA. 92626. Individuals must make arrangements to ship their materials out of the Hotel. The Exhibitor is responsible for sealing and labeling boxes and contacting the shipping company to make the shipping and billing arrangements.

2008 Attendance = 1082 coaches

Dallas 2009

February 20-22, 2009

Hotel Info:

Sheraton Grand Hotel at DFW Airport
Sheraton Grand Hotel at DFW Airport
4440 West John Carpenter Freeway (Hwy 114)
Irving, TX 75063
Reservations: 800-345-5251 or 972-929-8400
Room rates: $99 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 21: 8pm-10pm
  • Friday, Feb 22: 7am- 8am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Ray Yosefiyar,
  • (972)929-7521,
  • ryosefiyar@sheratondfw.com

Special notes:

The hotel does not provide a forklift. Please ensure your shipping company has a lift gate truck for your equipment needs. The hotel does not have a loading dock. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. The hotel charges a fee of $5.00 per box that is received and delivered.

2008 Attendance = 825 coaches

Denver 2009

February 13-15, 2009

Hotel Info:

Renaissance Denver
Renaissance Denver
3801 Quebec Street
Denver, Colorado 80207
Reservations: 888-236-2427 or 303-399-7500
Room rates: $99 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 12: TBD
  • Friday, Feb 13: 6am-8am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Regan Robertson,
  • (303)336-5337,
  • Regan.Robertson@RenaissanceHotels.com

Special notes:

Please contact Regan Robertson to make arrangements for shipments before arrival. Deliveries can be made by trucks with or without equipped lift gates. Unloading and loading can be done directly onto the dock. Pallet jacks are available please call Shipping and Receiving/Security at arrival. Fork lifts are currently not available to borrow from the hotel. Boxes can stay on the skid for inside delivery. Renaissance Denver Hotel is not a union property. Trailer Length: 43 Feet Maximum, No-Lift Gate, Loading Dock (Lobby Level)at the Back of the Hotel, Elevator Door Width: 41 inches, 3801 Quebec Street, Denver, CO 80021. Trailer Length: Straight Truck, Lift Gate, Service Corridor (Banquet Level) at the North Side of the Hotel, 3801 Quebec Street, Denver, CO 80021.

2008 Attendance = 763 coaches

Destin 2009

February 13-15, 2009

Hotel Info:

Hilton Sandestin Beach Golf Resort & Spa
Hilton Sandestin Beach Golf Resort & Spa
4000 Sandestin Blvd. South
Destin, FL 32550-4214
Reservations: 800-367-1271 or 850-267-9500
Room rates: $125 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 14: 7pm-10pm
  • Friday, Feb 15: 6am-830am

Exhibit Hours:

  • Friday 8:30am-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Cheri Gray,
  • (850)267-9600,
  • cgray@sandestinbeachhilton.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. All packages accepted through the Hotel Receiving Department will be accessed a $5.00 per box charge. Due to limited storage space, there is a $3.00 per package per day storage fee for items received more than 3 days prior to arrival. If you bring your display items in your vehicle, please use the Seagar's Lower Lobby Level entranceway to deliver your materials to the exhibit space.

2008 Attendance = 473 coaches

Grand Rapids 2009

February 19-21, 2009

Hotel Info:

Crowne Plaza Grand Rapids
Crowne Plaza Grand Rapids
5700 28th Street SE
Grand Rapids, MI 49546
Reservations: 800-227-6963 or 616-957-1770
Room rates: $98 single/double/triple/quad
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 1: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Stephanie Irelan,
  • (616)942-3174,
  • sirelan@sunstonehotels.com

Special notes:

The hotel will accept prepaid deliveries only. See your confirmation email for more details.

2008 Attendance = 633 coaches

Green Bay, WI 2009

February 27-March 1, 2009

Hotel Info:

Radisson Hotel & Conference Center
Radisson Hotel & Conference Center
2040 Airport Drive
Green Bay, WI 54313
Reservations: 800-333-3333 or 920-494-7300
Room rates: $109 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 26: 6pm-8pm

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Lauren Kinser,
  • (920)405-6417,
  • Lauren.kinser@rhccgb.com

Special notes:

Shipment no more than 3 days prior, $100/day storage for items left at hotel after clinic. Look for the Green Bay Instructions document on your confirmation email.

2008 Attendance = 353 coaches

Harrisburg 2009

March 12-14, 2009

Hotel Info:

Holiday Inn Harrisburg-Hershey
Holiday Inn Harrisburg-Hershey
604 Station Road
Grantville, PA 17028
Reservations: 717-469-0661
Room rates: $115 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 1: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Mike Long,
  • (717)469-1554,
  • mikelong@stayholiday.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs.

2008 Attendance = 507 coaches

Houston 2009

February 26-28, 2009

Hotel Info:

DoubleTree Hotel Houston
DoubleTree Hotel Houston Intercontinental Airport
15747 John F. Kennedy Boulevard
Houston, TX 77032
Reservations: 800-222-8733 or 281-848-4000
Room rates: $99 single/double; $109 triple/quad
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 26: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Michele Moura,
  • (281)848-4054,
  • michele.moura@hilton.com

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 448 coaches

Indianapolis 2009

February 26-28, 2009

Hotel Info:

Indianapolis Marriott East
Indianapolis Marriott East
7202 East 21st Street
Indianapolis, IN 46219
Reservations: 800-228-9290 or 317-352-1231
Room rates: $100 single/double

Booth Info:

Tables will be located in the hallways and pre-function areas of the hotel. One 6'or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 26: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Diana Baldwin,
  • (317)322-3716 x1164,
  • dbaldwin@indymarriotteast.com

Special notes:

The hotel will accept pre-paid shipments no early than 2 days prior to the event. The hotel does not have a loading dock. If you are shipping heavy equipment, please ensure the delivery carrier uses a lift gate truck.

2008 Attendance = 594 coaches

Kansas City 2009

February 12-14, 2009

Hotel Info:

Sheraton Kansas City Sports Complex
Sheraton Kansas City Sports Complex
9103 E. 39th Street
Kansas City, MO 64133
Reservations: 877-425-2746 (opt ion 1) or 816-737-0200
Room rates: $89 single/double/triple/quad

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 12: 3pm-6pm

Exhibit Hours:

  • Thursday 6-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Ann Waldron,
  • (816)737-4779,
  • ann.waldron@sheratonkcsportscomplex.com

2008 Attendance = 816 coaches

Las Vegas 2009

February 5-7, 2009

Hotel Info:

Palace Station Hotel & Casino
Palace Station Hotel & Casino
2411 W. Sahara Avenue
Las Vegas, NV 89102
Reservations: 800-634-3101
Room rates: Rates based on night and room selection. See above.
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 5: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: Bill Pattison,
  • (702)367-2401,
  • bill.pattison@stationcasinos.com

Special notes:

The hotel does not provide a forklift; pallet/heavy equipment deliveries will require a liftgate. Small packages will be held at Bell Desk. Shipments over 100 lbs will be delivered to hotel warehouse; contact catering office to arrange delivery to the exhibit area.

Minneapolis 2009

February 20-22, 2009

Hotel Info:

Sheraton Bloomington Hotel Minneapolis South
Sheraton Bloomington Hotel Minneapolis South
7800 Normandale Boulevard
Minneapolis, MN 55439-3145
Reservations: 800-325-3535 or 952-835-7800
Room rates: $122 single/double, $132/triple, $142/quad
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 19: 10pm-12pm
  • Friday, Feb 20: 6am-8am

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Jarod Endersbe,
  • (952)893–8405,
  • Jarod.Endersbe@sheraton.com

Special notes:

ALL EQUIPMENT MUST BE REMOVED ON SUN FEB 22 at 3pm. Shipping and Receiving Department is available from 8:30am-5:30pm Mon-Fri, and provides storage, pick-up and transfer of materials (less than 200 pounds) from any location within our hotel. Any materials shipped to the Hotel may not arrive earlier than 3 days prior to your function and may not remain longer than two 2 days after your function. Each box, crate or pallet has a specific fee. All boxes should be uniformly addressed. The requested format is as follows: GUEST NAME, Name of the program’s on site contact, GUEST ARRIVAL DATE, C/O SHERATON BLOOMINGTON HOTEL, Event Manager-Jarod Endersbe, 7800 Normandale Boulevard, Minneapolis, MN 55439 RE: CONVENTION / PROGRAM NAME AND DATES Multiple packages within a single shipment should be numbered in sequence (e.g. 1 of 3, 2 of 3, etc...)

2008 Attendance = 1641 coaches

Nashville 2009

February 13-15, 2009

Hotel Info:

Franklin Marriott Cool Springs
Franklin Marriott Cool Springs
700 Cool Springs Blvd.
Franklin, TN 37067
Reservations: 888-403-6772 or 615-261-6100
Room rates: $125 single/double
Hotel link: Click here

Booth Info:

One 6' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Feb 13: 12pm-2pm

Exhibit Hours:

  • Friday 2pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Erin Rice,
  • 615-261-6132,
  • erin.rice@franklinmarriott.com

Special notes:

Access to power via standard electrical outlets is complimentary if you provide your own cords. The hotel does not provide a forklift. Exhibitors are to load and unload at the Shipping and Receiving dock only. Hotel does not provide storage, delivery, set-up, tear down, or shipping assistance in conjunction with exhibit or trade shows. When shipping heavy equipment, please ensure your delivery company has a lift-gate truck. On packages shipped to the Hotel, clearly indicate the name of your organization, on-site contact person, hotel representative, and date of your arrival. Please label all boxes (e.g. 1 of 4, 2 of 4, etc). This enables the Hotel to determine whether or not the entire shipment has been received. Due to limited storage space, we ask that you do not send packages more than three days in advance. We cannot accept any C.O.D. shipments.

2008 Attendance = 267 coaches

Phoenix 2009

April 3-5, 2009

Hotel Info:

Hilton Phoenix East/Mesa
Hilton Phoenix East/Mesa
1011 W. Holmes Avenue
Mesa, AZ 85210
Reservations: 800-544-5866 or 480-833-5555
Room rates: $139 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Apr 3: 12pm-2pm

Exhibit Hours:

  • Friday 2pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Jessi Brown,
  • (480)844-6007,
  • jessi.brown@hilton.com

Special notes:

Per the contract with Frank Glazier Clinics the hotel receiving shipment charges is complimentary for Exhibitors.

2008 Attendance = 388 coaches

Pittsburgh 2009

February 20-22, 2009

Hotel Info:

Pittsburgh Airport Marriott
Pittsburgh Airport Marriott
77 Aten Road
Coraopolis, PA 15108
Reservations: 800-328-9297 or 412-788-8800
Room rates: $91 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Feb 20: 8am-12pm

Exhibit Hours:

  • Friday 12pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • TBD

Special notes:

TBD

2008 Attendance = 414 coaches

Providence 2009

March 12-14, 2009

Hotel Info:

Crowne Plaza at the Crossings
Crowne Plaza at the Crossings
801 Greenwich Avenue
Warwick, RI 02886
Reservations: 800-227-6963 or 401-732-6000
Room rates: $119 single/double/triple/quad
Hotel link: Click here

Booth Info:

Tables will be located in the Grand Ballroom Foyer. One 6' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Mar 12: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12noon

Contact info:

  • Hotel: Tracie Souza,
  • (401)681-4759,
  • Tracie.Souza@providenceri.crowneplaza.com

Special notes:

All delivery, removal and storage of materials and boxes must be arranged through the Sales Office in advance of shipment. Please note, pallets will NOT be accepted. Storage space is limited; therefore, the Hotel reserves the right to restrict the number of boxes or cartons stored or shipped in advance. We request materials be shipped to arrive no more than two days prior to the function, and be removed prior to the conclusion of the event. All Events with shipments of 10 boxes or more will be accessed a $4.00 per box storage fee. All shipping arrangements must be made directly by each individual through their selected shipping company. Hotel assumes no liability for damage or loss of any goods or equipment stored, received or shipped on behalf of an organization. The Hotel recommends that each individual procure security for any equipment or valuables to be stored or left unattended.

Santa Clara 2009

February 27-March 1, 2009

Hotel Info:

Marriott Santa Clara
Marriott Santa Clara
2700 Mission College Blvd.
Santa Clara, CA 95054

Parking is comp for overnight guests!
Reservations: 800-228-9290 or 408-988-1500
Room rates: $109 single/double, $119/triple, $129/quad
Hotel link: Click here

Booth Info:

Tables will be located in the foyer and lobby areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Feb 20: 10am-12:30pm

Exhibit Hours:

  • Friday 12:30pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Bilal Chamsine,
  • (408)970-6139,
  • bilal.chamsine@marriott.com

Special notes:

Each package shipped directly to the Hotel will be subject to a $10.00 shipping and receiving charge. There will be an additional handling fee each time that it is moved within the Hotel. Direct shipment of materials to the Hotel must be addressed as follows: Santa Clara Marriott, 2700 Mission College Boulevard, Santa Clara, CA 95054. Label should include: Frank Glazier Football Clinic, Group Name, 1 of # (of boxes), c/o Event Manager-Bilal Chamsine.

2008 Attendance = 626 coaches

Seattle 2009

February 20-22, 2009

Hotel Info:

Redmond Marriott Town Center
Redmond Marriott Town Center
7401 164th Avenue NE
Redmond, WA 98052
Reservations: 425-498-4000
Room rates: $104 single, $115 double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Friday, Feb 20: 10am-12:30pm

Exhibit Hours:

  • Friday 12:30pm-10pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Christiana Scales,
  • (425)498-4041,
  • christiana.scales@marriott.com

Special notes:

Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. Keep all tracking numbers for items shipped to the hotel to ensure the hotel can locate your shipments easily.

2008 Attendance = 631 coaches

St. Louis 2009

February 27-March 1, 2009

Hotel Info:

Hilton at the Ballpark
Hilton St. Louis at the Ballpark
One South Broadway @ Market Street
St. Louis, MO 63102
Reservations: 877-845-7354
Room rates: $94 single/double
Hotel link: Click here

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 26, 8pm-10pm

Exhibit Hours:

  • Friday 8am-5pm, Saturday 8am-5pm, Sunday 8am-12pm

Contact info:

  • Hotel: Amanda Horton,
  • (314)259-3346,
  • ahorton@hiltonstlouis.com

Special notes:

A manual palate jack and some carts are available for use. Clearance in the load-in-doors in the valet garage is a little over six feet. Please do not send packages more than 3 days prior to the event. Any package received more than 3 days in advance of the meeting will be accessed a $25.00 per package one-time charge until the first day of the meeting. Packages arriving within 3 days of the meeting will be charged according to the following scale; 1-5 packages delivered to meeting space-NO CHARGE. 6 or more packages delivered to meeting space-$3.00 per package. Any package received that weighs more than 100 lbs. will be charged $50.00 (one time fee) A charge of $100.00 will be accessed for each pallet received to the property. (one time fee) When multiple packages are received, they are to be delivered at the same time. We can not split shipments once they are delivered to the hotel.

2008 Attendance = 907 coaches

Toledo 2009

February 12-14, 2009

Hotel Info:

Hilton Toledo
Hilton Toledo
3100 Glendale Avenue
Toledo, OH 43614
Reservations: 800-445-8667 or 419-381-6800
Room rates: $109 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability

Exhibitor Set-up:

  • Thursday, Feb 12: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Contact Theresa Carroll, Convention Services, (419) 324-1785.

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 2 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery. Exhibitors are not allowed to hang any signs or banners. Exhibitors must use the back loading dock for unloading heavy equipment. Please contact Theresa Carroll for further information.

2008 Attendance = 661 coaches

Tulsa 2009

February 5-7, 2009

Hotel Info:

Tulsa Marriott Southern Hills
Tulsa Marriott Southern Hills
1902 East 71st Street
Tulsa, OK 74136
Reservations: 866-530-3760 or 918-493-7000
Room rates: $99 single/double

Booth Info:

Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability.

Exhibitor Set-up:

  • Thursday, Feb 5: 3pm-6pm

Exhibit Hours:

  • Thursday 6pm-10pm, Friday 8am-5pm, Saturday 8am-12pm

Contact info:

  • Hotel: John Downing,
  • (918)523-3591,
  • john.downing@tmsh.net

Special notes:

The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.

2008 Attendance = 637 coaches


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