2009 Exhibitor Setup Information
2009 Exhibitor Setup Information |
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Click clinic name to see setup details.
Atlanta Extreme 2009February 27-March 1, 2009 Hotel Info: Sheraton Gateway Hotel Atlanta Airport Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Trucks delivering pallets must have a lift gate. Pallet jack is available at $75.00 per pallet, includes shipping and handling.
2008 Attendance = 645 coaches |
Atlanta Galleria 2009February 6-8, 2009 Hotel Info: Atlanta Renaissance Waverly Booth Info: Booth space will be a combination of 6' x 8' booths and some table tops in the Garden Court. One 6' table will be provided with each booth purchased. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Please ship all materials to Renaissance Waverly Hotel, c/o Rachel Gray, 2450 Galleria Parkway, Atlanta, Georgia 30339, Frank Glazier Event, Hold For: (Vendor Name).
2008 Attendance = 1346 coaches |
Baltimore 2009February 6-8, 2009 Hotel Info: Sheraton Inner Harbor Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: 2008 Attendance = 1500 coaches |
Boston 2009February 12-14, 2009 Hotel Info: Sheraton Ferncroft Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 1250 coaches |
Charlotte 2009February 19-21, 2009 Hotel Info: Sheraton Charlotte Airport Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: NEW HOTEL DELIVERY RECEIVING GUIDELINES: The hotel does not provide a forklift or pallet jack for crate/pallet deliveries. Delivery service must provide trucks with lift gates and breakdown crates/pallets for inside delivery. Hotel reserves the right to refuse delivery of any shipments not in compliance. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 565 coaches |
Cherry Hill MEGA 2009February 19-21, 2009 Hotel Info: Crowne Plaza Philadelphia/Cherry Hill Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Group rate will not be available for reservations made after February 5, 2009. TAX EXEMPTION is granted only when guest rooms are paid on a master bill and a NJ ST-5 Form has been submitted to the hotel prior to arrival date.
2008 Attendance = 1354 coaches |
Chicago Glazier 2009March 6-8, 2009 Hotel Info: Hilton Chicago/Indian Lakes Resort Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Look for the Chicago Pre-event FORM in your confirmation email. The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 1463 coaches |
Chicago MEGA 2009February 5-7, 2009 Hotel Info: Hilton Chicago/Indian Lakes Resort Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Look for the Chicago Pre-event FORM in your confirmation email. The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 1314 coaches |
Cincinnati 2009February 19-21, 2009 Hotel Info: Sheraton Cincinnati North Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not have a forklift. Please make alternate arrangements when shipping heavy equipment. Please contact Rebecca Vetter to make arrangements to ship heavy equipment.
2008 Attendance = 1050 coaches |
Cleveland 2009March 5-7, 2009 Hotel Info: Bertram Inn & Conference Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Shipments should be labeled with the Group/Event Name and the Recipients Name so it can be delivered to the appropriate person upon arrival.
2008 Attendance = 504 coaches |
Costa Mesa 2009March 6-8, 2009 Hotel Info: Hilton Orange County/Costa Mesa Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. The hotel charges fees for receipt and delivery of boxes and pallets. Boxes are $5.00 and pallets are $50.00. If you are bringing display materials in your vehicle, the closest entrance to our meeting rooms is the B2 Level in the parking lot next to the Pacific Ballroom. Each piece received must be labeled with: Frank Glazier/MEGA Clinic, Recipients Name and Event Managers Name (Attn: Steven Rubalcava) 3050 Bristol Street, Costa Mesa, CA. 92626. Individuals must make arrangements to ship their materials out of the Hotel. The Exhibitor is responsible for sealing and labeling boxes and contacting the shipping company to make the shipping and billing arrangements.
2008 Attendance = 1082 coaches |
Dallas 2009February 20-22, 2009 Hotel Info: Sheraton Grand Hotel at DFW Airport Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please ensure your shipping company has a lift gate truck for your equipment needs. The hotel does not have a loading dock. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. The hotel charges a fee of $5.00 per box that is received and delivered.
2008 Attendance = 825 coaches |
Denver 2009February 13-15, 2009 Hotel Info: Renaissance Denver Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Please contact Regan Robertson to make arrangements for shipments before arrival. Deliveries can be made by trucks with or without equipped lift gates. Unloading and loading can be done directly onto the dock. Pallet jacks are available please call Shipping and Receiving/Security at arrival. Fork lifts are currently not available to borrow from the hotel. Boxes can stay on the skid for inside delivery. Renaissance Denver Hotel is not a union property. Trailer Length: 43 Feet Maximum, No-Lift Gate, Loading Dock (Lobby Level)at the Back of the Hotel, Elevator Door Width: 41 inches, 3801 Quebec Street, Denver, CO 80021. Trailer Length: Straight Truck, Lift Gate, Service Corridor (Banquet Level) at the North Side of the Hotel, 3801 Quebec Street, Denver, CO 80021.
2008 Attendance = 763 coaches |
Destin 2009February 13-15, 2009 Hotel Info: Hilton Sandestin Beach Golf Resort & Spa Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. All packages accepted through the Hotel Receiving Department will be accessed a $5.00 per box charge. Due to limited storage space, there is a $3.00 per package per day storage fee for items received more than 3 days prior to arrival. If you bring your display items in your vehicle, please use the Seagar's Lower Lobby Level entranceway to deliver your materials to the exhibit space.
2008 Attendance = 473 coaches |
Grand Rapids 2009February 19-21, 2009 Hotel Info: Crowne Plaza Grand Rapids Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel will accept prepaid deliveries only. See your confirmation email for more details.
2008 Attendance = 633 coaches |
Green Bay, WI 2009February 27-March 1, 2009 Hotel Info: Radisson Hotel & Conference Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipment no more than 3 days prior, $100/day storage for items left at hotel after clinic. Look for the Green Bay Instructions document on your confirmation email.
2008 Attendance = 353 coaches |
Harrisburg 2009March 12-14, 2009 Hotel Info: Holiday Inn Harrisburg-Hershey Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs.
2008 Attendance = 507 coaches |
Houston 2009February 26-28, 2009 Hotel Info: DoubleTree Hotel Houston Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 448 coaches |
Indianapolis 2009February 26-28, 2009 Hotel Info: Indianapolis Marriott East Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6'or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel will accept pre-paid shipments no early than 2 days prior to the event. The hotel does not have a loading dock. If you are shipping heavy equipment, please ensure the delivery carrier uses a lift gate truck.
2008 Attendance = 594 coaches |
Kansas City 2009February 12-14, 2009 Hotel Info: Sheraton Kansas City Sports Complex Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: 2008 Attendance = 816 coaches |
Las Vegas 2009February 5-7, 2009 Hotel Info: Palace Station Hotel & Casino Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift; pallet/heavy equipment deliveries will require a liftgate. Small packages will be held at Bell Desk. Shipments over 100 lbs will be delivered to hotel warehouse; contact catering office to arrange delivery to the exhibit area.
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Minneapolis 2009February 20-22, 2009 Hotel Info: Sheraton Bloomington Hotel Minneapolis South Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: ALL EQUIPMENT MUST BE REMOVED ON SUN FEB 22 at 3pm. Shipping and Receiving Department is available from 8:30am-5:30pm Mon-Fri, and provides storage, pick-up and transfer of materials (less than 200 pounds) from any location within our hotel. Any materials shipped to the Hotel may not arrive earlier than 3 days prior to your function and may not remain longer than two 2 days after your function. Each box, crate or pallet has a specific fee. All boxes should be uniformly addressed. The requested format is as follows: GUEST NAME, Name of the program’s on site contact, GUEST ARRIVAL DATE, C/O SHERATON BLOOMINGTON HOTEL, Event Manager-Jarod Endersbe, 7800 Normandale Boulevard, Minneapolis, MN 55439 RE: CONVENTION / PROGRAM NAME AND DATES Multiple packages within a single shipment should be numbered in sequence (e.g. 1 of 3, 2 of 3, etc...)
2008 Attendance = 1641 coaches |
Nashville 2009February 13-15, 2009 Hotel Info: Franklin Marriott Cool Springs Booth Info: One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Access to power via standard electrical outlets is complimentary if you provide your own cords. The hotel does not provide a forklift. Exhibitors are to load and unload at the Shipping and Receiving dock only. Hotel does not provide storage, delivery, set-up, tear down, or shipping assistance in conjunction with exhibit or trade shows. When shipping heavy equipment, please ensure your delivery company has a lift-gate truck. On packages shipped to the Hotel, clearly indicate the name of your organization, on-site contact person, hotel representative, and date of your arrival. Please label all boxes (e.g. 1 of 4, 2 of 4, etc). This enables the Hotel to determine whether or not the entire shipment has been received. Due to limited storage space, we ask that you do not send packages more than three days in advance. We cannot accept any C.O.D. shipments.
2008 Attendance = 267 coaches |
Phoenix 2009April 3-5, 2009 Hotel Info: Hilton Phoenix East/Mesa Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Per the contract with Frank Glazier Clinics the hotel receiving shipment charges is complimentary for Exhibitors.
2008 Attendance = 388 coaches |
Pittsburgh 2009February 20-22, 2009 Hotel Info: Pittsburgh Airport Marriott Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: TBD
2008 Attendance = 414 coaches |
Providence 2009March 12-14, 2009 Hotel Info: Crowne Plaza at the Crossings Booth Info: Tables will be located in the Grand Ballroom Foyer. One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: All delivery, removal and storage of materials and boxes must be arranged through the Sales Office in advance of shipment. Please note, pallets will NOT be accepted. Storage space is limited; therefore, the Hotel reserves the right to restrict the number of boxes or cartons stored or shipped in advance. We request materials be shipped to arrive no more than two days prior to the function, and be removed prior to the conclusion of the event. All Events with shipments of 10 boxes or more will be accessed a $4.00 per box storage fee. All shipping arrangements must be made directly by each individual through their selected shipping company. Hotel assumes no liability for damage or loss of any goods or equipment stored, received or shipped on behalf of an organization. The Hotel recommends that each individual procure security for any equipment or valuables to be stored or left unattended.
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Santa Clara 2009February 27-March 1, 2009 Hotel Info: Marriott Santa Clara Booth Info: Tables will be located in the foyer and lobby areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Each package shipped directly to the Hotel will be subject to a $10.00 shipping and receiving charge. There will be an additional handling fee each time that it is moved within the Hotel. Direct shipment of materials to the Hotel must be addressed as follows: Santa Clara Marriott, 2700 Mission College Boulevard, Santa Clara, CA 95054. Label should include: Frank Glazier Football Clinic, Group Name, 1 of # (of boxes), c/o Event Manager-Bilal Chamsine.
2008 Attendance = 626 coaches |
Seattle 2009February 20-22, 2009 Hotel Info: Redmond Marriott Town Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. Keep all tracking numbers for items shipped to the hotel to ensure the hotel can locate your shipments easily.
2008 Attendance = 631 coaches |
St. Louis 2009February 27-March 1, 2009 Hotel Info: Hilton at the Ballpark Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: A manual palate jack and some carts are available for use. Clearance in the load-in-doors in the valet garage is a little over six feet. Please do not send packages more than 3 days prior to the event. Any package received more than 3 days in advance of the meeting will be accessed a $25.00 per package one-time charge until the first day of the meeting. Packages arriving within 3 days of the meeting will be charged according to the following scale; 1-5 packages delivered to meeting space-NO CHARGE. 6 or more packages delivered to meeting space-$3.00 per package. Any package received that weighs more than 100 lbs. will be charged $50.00 (one time fee) A charge of $100.00 will be accessed for each pallet received to the property. (one time fee) When multiple packages are received, they are to be delivered at the same time. We can not split shipments once they are delivered to the hotel.
2008 Attendance = 907 coaches |
Toledo 2009February 12-14, 2009 Hotel Info: Hilton Toledo Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 2 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery. Exhibitors are not allowed to hang any signs or banners. Exhibitors must use the back loading dock for unloading heavy equipment. Please contact Theresa Carroll for further information.
2008 Attendance = 661 coaches |
Tulsa 2009February 5-7, 2009 Hotel Info: Tulsa Marriott Southern Hills Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery.
2008 Attendance = 637 coaches |